Guide
AI Meeting Notes and Call Recorders for Agents
Short answer: Fathom is free for individuals; Fireflies.ai (Pro $10/seat/mo billed annually) and Otter.ai (free Basic plan) also transcribe and summarize calls. Always get consent before recording—some states require all parties to agree.
Updated October 21, 2026. Prices come from vendors' official pricing pages and change often.
Compare
Fathom: free for individuals, Premium $20/mo. Fireflies.ai: Free; Pro $10, Business $19 per seat/mo (annual). Otter.ai: Basic free; Pro paid. See Otter vs Fireflies.
Recording consent
Laws differ by state; several require all parties' consent. Announce recording at the start of every call.
Tools mentioned
| Tool | Best for | Pricing |
|---|---|---|
| Fathom | Free-tier meeting summaries | Free for individuals; Premium $20/mo ($16 annually); Team $19/user/mo; Business $34/user/mo (as of 2026-10-20, from official pricing page) |
| Fireflies.ai | Searchable call records | Free; Pro $10/seat/mo and Business $19/seat/mo billed annually ($18/$29 monthly) (as of 2026-10-20, from official pricing page) |
| Otter.ai | Notes from client calls and meetings | Basic free; Pro and Business paid per user (Pro $16.99/user/mo monthly; discounts on annual) (as of 2026-10-20, from official pricing page) |
FAQ
AI Meeting Notes and Call Recorders for Agents?
Fathom is free for individuals; Fireflies.ai (Pro $10/seat/mo billed annually) and Otter.ai (free Basic plan) also transcribe and summarize calls. Always get consent before recording—some states require all parties to agree.
Do these work for phone calls?
They mainly join video meetings (Zoom, Meet, Teams); check each tool for phone support.